Five annex gaps that stall contract approval applications
The attachments clerks return most often — and how to catch them before the pack leaves your desk.
When we open a contract approval application, the cover form is rarely the problem. The delays live in the annex set. Below are five gaps that repeatedly appear in packs reviewed at our Yeonsu desk.
1. Insurance certificates past the sitting date
A certificate valid when the draft began can expire before the committee meets. We date-check every certificate against the sitting calendar, not against the day the pack was first assembled.
2. Soft copies of “wet ink” exhibits
Some approval routes still require a scanned wet signature on a guarantee letter. A typed name in a PDF comment layer does not satisfy those routes. If your policy says wet ink, the scan must show it.
3. Broken annex numbering
After three internal revisions, Annex C becomes Annex D in the body while the cover schedule still lists the old letter. Clerks treat that as incompleteness even when the file exists under another label.
4. Parent-company papers for the wrong entity
Group structures change. A certificate issued to a former subsidiary name will bounce. Match the exact legal name on the application header to every supporting paper.
5. Prior approval references without the prior stamp page
When the new application relies on a prior approval for related work, attach the stamped page — not only the narrative mention. Without it, the clerk cannot confirm the dependency.
A pre-submission completeness check is enough when you only need these administrative traps cleared. Escalate to a full application audit when thresholds and residual risk also need reading.